Meeting Rooms

There are 4 conference rooms in Sprague Hall. These rooms can be reserved by building occupants as well as campus wide department units. Outside vendors and outside campus guests are welcome to make reservation requests, but are required to have a campus representative be affiliated with their event. Please contact the CRI Administrative office if you have questions by emailing cri@uci.edu

If you are requesting a conference room, please download the conference room request form HERE and email the request to both Krystina Jarema (kjarema@uci.edu) and Nita Driscoll (nrdisco@uci.edu) to ensure you receive a response. Thank you.

Whole Building

Wireless Internet available building-wide. For directions on how to log-on to the UC Irvine Mobile access, please visit the UC Irvine OIT Help Desk at https://www.oit.uci.edu/mobile/connect/. Main building hours are Monday – Friday from 8 am – 6 pm. Outside those times, key-card access is required to enter the building and use elevators. (Building locked on weekends and holidays). Weekend reservations are only approved on a case-by-case bases and only for Sprague Hall Inhabitants. If you bring food/drinks into the conference rooms, please make sure to take the trash out with you and return the rooms to their original conditions. If your event includes alcohol, please make sure to follow campus requirements and permits; UCI policies and instructions found here.

Various building facilities charges may apply if you request the conferences outside the Monday – Friday 7 am – 6 pm window. Rates for Chair & Table Rentals from UCI Campus Facilities can be found here . Rates for A/C can be seen here. Cleaning rates and fees can be found here.

Lower Level Conference Room B002

Medium table with 8-10 chairs around it. Additional 8-10 chairs against the wall of the room. The room comes with a monitor and 2 connector cables (HDMI & DisplayPort) to connect laptops. There are also 2 white boards, one on each side of the screen.

David G. Sills Conference Room 105

4 large wooden tables come together in the middle of the room with 16 rolling chairs around the conference table as the standard layout. Room is 41 ft long by 17 feet wide. 40 stack-able chairs are available for theater set-up in the back of the room. Room comes with 2 different projectors screens and an active phone port in the floor. A podium is available to use, but must be requested on the reservation form.

Room does not have a LCD projector, A/V equipment, or phone available. If you need to rent equipment, please see campus rates here.

Pacific Foundation Conference Room 205

Large table with 12-14 chairs around it. The room comes with a monitor and 2 connector cables (HDMI & DisplayPort) to connect laptops and project onto. There are also 2 white boards, one on each side of the screen, and a larger white board on the side wall. Retractable blinders come down to cover glass wall. (15- 20 people max)

Conference Room 207

Large table with 12-14 chairs around it. The room comes with a monitor and 2 connector cables (HDMI & DisplayPort) to connect laptops and project onto. There are also 2 white boards, one on each side of the screen, and a larger white board on the side wall. (15- 20 people max)


Are you a Vendor Planning a Vendor Show/Seminar at UCI?

It is in the best interest of UCI researchers to have access to vendor fairs where they can learn about new non-clinical research equipment, reagents, analytical kits and other tools. However, it is important that UCI employees and vendors adhere to University and School of Medicine policies to avoid conflict of interest (COI) issues.

Either the UCI employee or vendor must complete the  UCI SOM Biomedical Laboratory Tools Vendor Fair Planning Form. This form will notify the UCI SOM Office of Research who provides oversight and guidance. The vendor fair can be advertised via the weekly Research Insider email, if requested on the form.

A few summary points:

  • The Vendor Fair being held at UCI SOM must be sponsored by a campus department or unit and approved by the department chair or unit faculty director.
  • Notify the SOM Office of Research by submitting the UCI School of Medicine Office of Research two weeks prior to the vendor fair.
  • Temporary access to University properties by off-campus vendors and commercial entities is permitted to the extent that the activity becomes a complementary part of the total services and programs offered to UCI students, faculty and staff. UCI Policy-Sec. 900-16.
  • However, vendors participating in the Vendor Fair are required to provide a Certificate of Insurance.  Additional information regarding this requirement is found on the UCI Zot! Portal website.
  • Food is considered a Gift; therefore is not permissible for the vendors to provide food to attendees. See UC “Health Care Vendor Relations Policy” section IV, paragraph C.
    • However, if the vendor(s) and department/unit agree that food is to be served, the vendor must donate funds to the department/unit or to the SOM Office of Research. Then, UCI staff should facilitate the purchase and provision of the food.

Please email the SOM Office of Research if you have questions.

For a Temporary Vendor Permit, Click Here

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